I need a database created for field inspections


Further details of question

I’m thinking of creating a Microsoft Access Data Base to record site records for field inspections. Is this the best option?

Each Field Site item with have:

  • Location description
  • Location details
  • Provide for linking to site maps
  • Allow for 100 sites

Each site item will have:

  • A drop down Description
  • A drop down Condition
  • A date of inspection
  • GPS Location
  • Allow for 20 items per site
  • Provide for linking to photographic records
  • Provide for linking to documents
  • Provide site and item work history
  • Provide for history of person making amendments or adding data
  • Provide for record printing. i.e. summary site report


You could set up your files in Access or using Airtable but you may also want to look at setting it up using a tool like iAuditor to automate the report-creation process. You should be able to do what you want on the free plan and you could have reports sent to your Dropbox via email upon completion. Final option would be to have a custom app set up in Podio with the output being a pdf document created using Globiflow or having the information flow, via Zapier, to Webmerge to pre-fill a Word document.

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Rich Peterson

Founder of Generous Work. Heads up the service design, software advice and process automation side of the business. Get in contact.

By Rich Peterson

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